Proactive Disclosure under the provision of Section 4(1)(b) of RTI Act 2005

CHAPTER 1 : PARTICULARS OF ORGANIZATION/FUNCTIONS AND DUTIES

Gujarat Metro Rail Corporation (GMRC) Limited was incorporated on 4th February, 2010 as a Special Purpose Vehicle (SPV) by the Government of Gujarat to implement Metro Rail Project under the Companies Act, 1956. The company was restructured and with effect from 20th March 2015 the Company has been converted as a 50: 50 SPV of Government of India and Government of Gujarat.

For further details visit
Vision & Mission

CHAPTER 2 : POWERS AND DUTIES OF OFFICERS AND STAFF

1. System
a) Rolling Stock
b) Electrical Power supply, Traction, Air conditioning ,Ventilation
c) Lift & Escalators
d) Electrical & Mechanical System and Environment Control System

Rolling Stock:
· Review of design, tendering, Contract management for procurement of Rolling Stock
· Monitoring the production schedule of trains to match the requirement of rolling stock
· Testing & Commissioning of Rolling Stock
· Planning, construction & commissioning of Depots for Rolling Stock Maintenance
· Coordinate for manpower planning and training for rolling stock
· Performance monitoring of Rolling Stock under revenue service
· Planning and arranging spares for rolling stock maintenance
· Planning & Monitoring the Indigenisation of different equipment of Rolling Stock
· Monitoring the required modifications in the Rolling Stock to eliminate equipment failures observed so far
· Coordination for sanctioning of Rolling Stock from CMRS

Following update is suggested in accordance with the DPR and Traction System adopted by GMRCL for-

Ahmedabad Metro Rail Project Phase-I,
Ahmedabad Metro Rail Project Phase-II,
Surat Metro Rail Project Phase-I

Traction & Auxiliary Power Supply:

· Planning, tendering, construction and commissioning of following:
· Power Supply Installations consisting of
· Receiving Sub-stations
· Auxiliary and Traction Sub-stations,
· High voltage cabling network
· Traction Power Control system
· 750V DC Traction Equipment
· Coordination for sanctioning of Power Supply System from CMRS
· Arranging power supply from DISCOMS
· Coordination for electrical supply tariff with DISCOMS/GERC
· Planning & commissioning of Third Rail System
· Performance monitoring of Power Supply System under revenue service

Air conditioning & ventilation system:

· Planning, Review of design, Tendering, Contract management, Construction and commissioning of following :
· Station ventilation, air conditioning & Smoke extraction system
· Tunnel ventilation system
· Testing ,installation and commissioning of the system
· Coordination for sanctioning of VAC System from CMRS
· Performance monitoring of VAC System under revenue service

Lifts and Escalators:

· Planning, procurement, installation and commissioning of Lifts and Escalators at stations , specially designed for elderly and physically challenged passengers
· Performance monitoring of Lifts and Escalators under revenue service

Electrical & Mechanical System and Environment Control System:

· Planning, Construction and commissioning of the following :
· Power Supply Arrangement at Stations, U.P.Ss, Lighting, Fans, Pumping System etc.
· Building Management System
· Fire Detection & Fighting System
· Emergency and rescue arrangement
· Coordination with other wings for design and site interfaces and utility diversion
· Planning & commissioning of Infrastructure Facilities for Preventive Maintenance
· Performance monitoring of E&M and ECS system under revenue service

2. SIGNAL & TELECOM and AFC

Signalling/Train Control, Telecommunication and Automatic Fare Collection Systems:
· Planning, tendering, contract management, installation and commissioning of the
following:

Signalling/Train Control Systems comprising of:

· Automatic Train Operation
· Automatic Train Protection
· Automatic Train Supervision
· Solid State Interlocking
· Point Machines / Signals /Track Circuits

Automatic Fare Collection System comprising of:

· Automatic Fare Collection Gates
· Ticket Office Machines
· Station Computer/Central Computer
· Design review and approval
· Coordination with other wings for design and site interfaces
· Pre and Post Installation, commissioning and integration tests
· Submission of CMRS application and compliance of observations and inspection
· Monitoring of performance of completed works during warrantee period
· Planning of manpower and training thereof
· Planning and execution of ERP system and office telecom network and office computers

CIVIL ENGINEERING

PLANNING

Estimate, Budget control
Deal with consultancy work
Transport planning and related correspondence
Handle all civil engineering tenders, compilation of tender drawings and tender documents, pre-qualification tender drawings and tender document, to deal with correspondence and queries of tenders/contractors, preparation of briefing note and comparative statement, preparation of agreement and signing of agreement. Coordination and association with GC regarding tender and contract matters.
Updating of Civil Engineering Contracts
Maintenance of all tenders and contractors documents in safe custody and maintenance of confidential reports and documents.
Preparation of various progress reports regarding tender/contract matters, related correspondence and coordination with other departments.
Planning and integration of different activities/packages, updating and monitoring of project.
Revision /updating of project estimate and related activities
Generation of management information report regarding the project schedule/ mile stone and (ii) cost control.
Preparation and review of yearly budget, forecast of cash flow requirements. Preparation of periodical progress report of project like monthly progress report, flash report, etc to ministries and correspondence with various ministries in this regard.
Checking of alignment plans, L-Sections, Land plans; getting approval from HODs and keeping record thereof.
Checking of civil engineering construction drawings of stations of Rail corridor and keeping record thereof.
Planning and monitoring of all matters pertaining to track structures including planning, design, use of modern track structure/fittings, and coordination with other departments, especially to ensure overall compatibility of the systems.
Planning and development of infrastructure and maintenance of all civil engineering structures.
Programming and monitoring of works, presentation of progress report to management, flash Report, Monthly progress report, JBIC Quarterly Report, Interaction with JBIC regarding funding.
CMRS inspection, schedule of dimensions and all correspondence related to these items.
Environmental management plan and its monitoring.
Safety amd quarterly assurance, Internal Audit of works of all contractors.

CIVIL (WORKS)

Direction and supervision of all civil and utility works including review of estimates submitted by different departments are agreed.
Coordination with local authorities
Planning and construction of Depots
Geotechnical investigation -including depot and other structures
Water supply system
Design coordination
Tree cutting and plantation
Quality control and quality assurance at work sites.
Implementation of site safety plans, environmental plans at site
Completion of all woks at site within a stipulated time, keeping records of all site related activities, contract bills, finalisation of all claims, preparation of completion plans etc.
Contract and Project management
Tunnelling work
Track work
Floating of tenders, coordination with respective HODs and monitoring of the work Road diversions required before taking up the construction work, piles, pile cap and pier/ramp/raft/potals.
Launching girders, operation of segment, lifting, traffic diversion, alignment, exposing, stressing etc
Steel work, casting yard work etc
Land requirement review.
Keeping records of all site related activities, contract bills, cleaning etc finalisation of all claims and preparation of completion plans etc.
Execution of works related to property development and rehabilitation.

CIVIL (DESIGN)

All civil engineering structure work.
Checking , co-ordination, monitoring scrutiny and timely availability of design and drawings and particularly to get functional and economic design
Coordination with DDC, proof consultants, GC and other departments for the structural design and drawings.
Preparations of design criteria and standard drawing of Civil Engineering structures to be followed in GMRC.
Project management of all records pertaining to structural drawing and designs including the details required for CRS sanction/inspection
Structural design of station

CIVIL (GENERAL)

Acquisition of land (Govt. & Private)
Land survey, joint inspection and joint verification
Valuation of properties/structures
Relocation of Govt. structures
High power committee meetings and other meetings with Govt. Deptt. Rehabilitation
Tree cutting
Court cases in connection with land acquisition
Shifting of religious structures
Compliance of progress report and other data as required
Fencing and security arrangement till the land is handed over to the Contractors
Correspondence with Transport Commissions, Task Force Meetings Resettlement schemes
Calculation of reserve price, terms of allotment for all permanent rehabilitation

ARCHITECT

Architectural planning and design of all stations of GMRC
All architectural works of stations and other related structures
Signage, Graphic and Art works on stations.
Supervision of architectural works at stations.

ADMINISTRATION / PUBLIC RELATIONS

Handling press, reporters, and media
Coordinating visits of VIPs and high and important official to various metro sites.
Handling various conferences and updating the media of the latest developments.
Organising road shows, giving wide publicity about metro, keep liaison with media, press, reporters etc.
Handling matters of public grievances, RTIs in coordination with concerned departments.

LEGAL

Attend different cases in various courts/quasi-judicial authorities.
Deals with all legal matters of the company including vetting of tenders, legal agreements and render advice.
Maintenance of various court case files

ACCOUNTS

General administration and establishment bills,
Finance Scrutiny of Establishment proposals
Accounts & internal audit
Fund Management
Computerisation and development of MIS for Finance/Accounts
Tenders of Electrical , S&T, Civil, Stores including estimates & tender documents
Financial analysis, Expenditure, Cheques & Cash, Budget, cash and Bank investments
Taxation matters – corporate taxation, Tax returns
Finance Vetting and concurrences
Maintain all books and register for contracts, work registers and contractor’s ledgers
Audit -Internal Audit, Statutory Audit and CAG
Project cost control, feasibility reports, revised cost estimates
Fare Policy, Fare collection and accounting.

HUMAN RESOURCE

Manpower planning
Recruitment , Selection and Induction of staff
Handling interviews, medical examination, verification of character and antecedence, etcetera.
Providing training to employees. Sending employees for various on the job training relevant to their field.
Formation of Policy, Procedures, Rules and Regulations
Dealing with induction of staff on deputation from different organizations.
Annual performance Record- initiation and maintenance of the same
Promotion and transfer of employees
Payroll Management
Maintaining Employee records, MIS reports

OPERATIONS

Planning and monitoring of day-to-day operation of revenues services.
Co-ordination with other allied wings to ensure punctuality and reliability of train services.
Management of Operation Control Centre & centralised monitoring of train operations.
Crew management for efficient running of trains.
Management of stations, including monitoring of cleanliness.
Issue of smart cards / tokens to passengers.
Dealing with passenger’s complaints.
Dealing with property development matters within the station premises.
Dealing with contracts / outsourcing of manning of booking windows, parking spaces, shops, Kiosks etc.,

CHAPTER 3 : PROCEDURES FOLLOWED IN DECISION MAKING PROCESS INCLUDING CHANNELS OR SUPERVISION AND ACCOUNTABILITY

The decision making process of the Company follows the following channel:

BOARD OF DIRECTORS -> MANAGING DIRECTOR -> FUNCTIONAL HEADS

Overall Management of the Company is vested with the Board of Directors of the Company. The Board of Directors is the highest decision making body within the Company.

The day-to-day management of the company in entrusted to the Managing Director and
other Directors and Functional heads of the Company.

The Managing Director is accountable to Board of Directors for proper discharge of their
duties and responsibilities.

CHAPTER 4 : THE NORMS SET FOR DISCHARGE OF FUNCTIONS

The Company has well defined procedures and guidelines for smooth operations and its officers discharge their respective functions within the norms set through:

Delegation of Powers issued to the Managing Director, Functional Directors and to the officers of the Company at various levels. The exercise of powers should not infringe upon different provisions of the Companies Act, Government Guidelines and any other statutory/regulatory requirement. The delegation of powers is subject to observance of Memorandum of Association, Articles of Association, relevant policy, guidelines and administrative instructions of the Company.
Policies and Guidelines issued by the Company.
Manuals/Instruction: The Company has procedural manuals covering all important activities viz. Personnel Manual, Accounts Manual and Internal Audit Manual.
Guidelines of Department of Public Enterprises.
Guidelines of Chief Vigilance Commission.

CHAPTER 5 :THE RULES, REGULATIONS, INSTRUCTIONS, MANUALS AND RECORDS HELD BY THE COMPANY OR UNDER ITS CONTROL OR USED BY ITS EMPLOYEE FOR DISCHARGE OF FUNCTIONS

GMRCL discharges its functions in accordance with rules, regulations, instructions,
manuals, etc. decided from time-to time.

CHAPTER 6 :STATEMENTS OF CATAGORIES OF DOCUMENTS THAT ARE HELD BY IT OR UNDER ITS CONTRO

Various categories of documents that are being held by the Company or under its control are given below:

Documents pertaining to incorporation

Memorandum & Articles of Association

Documents pertaining to Company Affair

Statutory Registers under the Companies Act, 2013
Statutory Registers under other applicable Acts and Rules & Regulations
Annual Reports
Annual Returns
Returns & Forms filed with the Registrar of Companies, etc.

Documents pertaining to Board Meetings

Agenda Papers of Board Meetings
Minutes and Book of meetings of the Board of Directors, etc.

Documents pertaining to Accounts:

Books of Accounts
Annual Report
Documents pertaining to payment of Income Tax, Tax Deducted at Sources,
etc.
Vouchers, etc.
Annual Finance Budget

Documents pertaining to Operations

Documents pertaining to operation of trains, revenue, etc.
Documents pertaining to feeder bus services, etc.
Documents pertaining to signal and train control systems,
Documents pertaining to telecommunication systems,
Documents pertaining Automatic Fare Collection system

Documents pertaining to Telecom

Documents related to procurement of equipment required for Telecommunication System.
Specification and other technical literature.

Documents pertaining to projects

Detailed Project Report/Feasibility report,
Tender documents,
Documents related to implementation of projects including drawings,
completion status, etc.
Documents related to Safety, Health and Environment.
Documents related to land.

Documents pertaining to establishment matter

Documents containing the details of employees
Various internal policies, rules & regulations pertaining establishment
matters
Annual Confidential Reports of employees

Documents related to purchase and stores

Documents related to advertisement

Documents pertaining to electrical systems

Documents related to electrical traction & power supply systems, ventilation and air-conditioning systems
Documents related to lifts, escalators, electrical and mechanical equipment,
etc.
Documents relating to electricity tariff

Documents pertaining to rolling stock

Documents related to procurement of rolling stock (trains)
Specifications and other technical documents.

Documents pertaining to legal matters

All documents relating to court cases.

CHAPTER 7 :PARTICULARS OF ARRANGEMENT FOR CONSULTATION WITH THE MEMBERS OF THE PUBLIC IN RELATION TO THE FORMULATION OF POLICY OR IMPLEMENTATION THEREFOF

RFCLARR ACT-2013

Land Acquisition Awards for Ahmedabad Phase – I

CHAPTER 8 :STATEMENT OF THE BOARD & SUBCOMMITTEES OF THE BOARD

The board of directors of GMRCL consists of 13 directors, which include five nominees from the Government of India, five nominees from the Government of Gujarat Three functional directors. Depending upon the requirement, the board also constitutes committees for some specific purpose where two to five directors are nominated by the board. The meetings of the board and committees are generally not accessible to the public.

Kindly click on below link for the details of board of directors.
Present Board of Directors

CHAPTER 9 :DIRECTORY OF OFFICERS AND EMPLOYEES

Kindly contact Public Information Officer (PIO) for information

CHAPTER 10 :STATEMENT OF MONTHLY REMUNERATION OF OFFICERS AND EMPLOYEES INCLUDING THE SYSTEM OF COMPENSATION

Executives:

Grade	Existing PayScale	Designation
E10	200000-370000	Managing Director
E9	180000-340000	Director
E8	150000-300000	Executive Director
E7	120000-280000	CGM / GM
E6	100000-260000	Addl. GM
E5	90000-240000	JGM
E4	80000-220000	Sr. DGM
E3	70000-200000	DGM
E2	60000-180000	Manager
E1	50000-160000	Assistant Manager
E0(C)	40000-140000	Section Engineer/Officer (Project)
E0(B)	35000-110000	Sr. Executive/Engineer (Project)
E0(A)	30000-120000	Executive/Engineer – Jr. Grade (Project)

Supervisors & Non-Executives:

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Grade	Existing PayScale	Designation
NE8	46000-145000	SSE/ OS/ CSA/ Sr. LS/Sr. SM
NE7	40000-125000	LS/ SM/ SE/ SO/ SPA/SSA
NE6	35000-110000	ALS/ ASM/ ASE/ Sr.SC/ Sr. TO
NE5	33000-100000	SC/ TO/ JE/ PA/ Sr.CRA
NE4	25000-80000	Sr.Maintainer/ CRA/Gen/ Accounts/ Store Assistant
NE3	20000-60000	Maintainer/Technician
NE2	16000-50000	Semi-Skilled/ Driver
NE1	15000-40000	Unskilled/Peon/Office Attendant

CHAPTER 11 :BUDGET ALLOCATION & EXPENDITURE

Sanctioned Project Cost is Rs.10773 Cr.

Expenditure incurred for Phase I till 30.06.2019 (Provisional & Unaudited) : Rs. 5773.42
Crore

Or Visit:
Reports

Or open:
Budget Allocation & Expenditure(PDF Link)

Gujarat Metro Rail Corporation Limited

Funding Pattern

Particulars	Ahmedabad Metro Rail Project Phase-I	Ahmedabad Metro Rail Project Phase-II	Surat Metro Rail Project Phase-I
Equity of Govt. of India	2,655.50	991.14	1,895.24
Equity of Govt. of Gujarat	2,655.50	1,225.17	1,895.24
JICA Loan	5,968.00	–	–
AFD Loan	–	1,858.63	1,962.50
KFW Loan	–	880.75	3,471.75
Subordinate Debt (SD) from GoG	1547.55	262.48	1,911.59
IDC, PPP, VCF etc.	98.00	166.00	884.00
Total Project Cost:	12,924.55	5,384.17	12,020.32

Details of Expenditure incurred till 30-11-2023
	(Rs. In Crore)
Particulars	Ahmedabad Metro Rail Project Phase-I	Ahmedabad Metro Rail Project Phase-II	Surat Metro Rail Project Phase-I
Sanctioned Project Cost	12,924.55	5,384.17	12,020.32
Expenditure incurred till 30.11.2023 (Provisional & Unaudited)	11,961.49	2,045.83	3314.39

Ahmedabad Metro Rail Project Phase-I
	(Rs. In Crore)
Name of Corridor	Estimated Completion Cost
East-West Corridor (Thaltej Gam to Vastral Gam)	8,028
North-South Corridor (APMC to Motera Stadium)	4,799
Interest during construction (IDC)	98
Total	12,924.55

Ahmedabad Metro Rail Project Phase-II
	(Rs. In Crore)
Name of Corridor	Estimated Completion Cost
Motera Stadium to Mahatma Madir Corridor	4,467.75
GNLU to Gift City Corridor	842.42
Interest during construction (IDC)	74.00
Total	5,384.17

Surat Metro Rail Project Phase-I
	(Rs. In Crore)
Name of Corridor	Estimated Completion Cost
Sarthana to Dream City Corridor	7,386.27
Bhesan to Saroli Corridor	4,452.05
Interest during construction (IDC)	182.00
Total	12,020.32

CHAPTER 12 :MANNER OF EXECUTION OF SUBSIDY PROGRAMMES, INCLUDING THE AMOUNTS ALLOCATED AND THE DETAILS OF BENEFICIARIES OF SUCH PROGRAMMES

N/A

CHAPTER 13 :PARTICULARS OF RECIPIENTS OF CONCESSIONS, PERMITS OR AUTHORIZATION GRANTED BY IT

N/A

CHAPTER 14 :DETAILS OF INFORMATION AVAILABLE OR HELD IN ELECTRONIC FORM

The information in electronic form like Detailed Project Report (DPR), various tenders, SIA/EIA reports etcetera is available at the company’s website at www.gujaratmetrorail.com

CHAPTER 15 :PARTICULARS OF FACILITIES AVAILABLE TO CITIZENS FOR OBTAINING INFORMATION

GMRC Ltd. is maintaining a website by the name of www.gujaratmetrorail.com . Any citizen can visit this website for desired information. If the required information is not available on the website, they can write to concerned Public Information Officer (PIO) seeking the required information and also mention his address and email id. If the required information is available with the organization and can be provided, the same will be provided within reasonable time.

Application should be accompanied with the prescribed application fees and application received without proper application fee will not be considered.

Interested people can also send letters or email to info@gujaratmetrorail.com for seeking the desired (available) information about the project.

Address of Registered Office:

Block-1, 1^st Floor,
Karmayogi Bhavan,
Sector-10A,
Gandhinagar,
Gujarat – 382010

CHAPTER 16 :REGARDING NAMES, DESIGNTATION AND OTHER PARTICULARS OF APPELLATE AUTHORITY, PUBLIC INFORMATION OFFICER AND THEIR ADDRESS & TELEPHONE NUMBERS

Please visit

details-of-appellate-authority-pio-assistant-pio

CHAPTER 17 :ANY OTHER / GENERAL INFORMATION

The right to information means that the citizens have right to obtain any information
(except those exempted from disclaims) under the control of Public Authority i.e.
Government and substantially financed by the Government. The information can be
obtained:

By inspection of records
By taking Notes and extracts
By taking certified copies
By taking certified sample of material
We can also obtain the information in form of diskettes, floppies, tapes and video
cassettes or in any other electronic mode or through printouts.

Who can obtain the information:-

Every citizen of India has been provided with the Right to obtain information under
the Right to Information Act, 2005.

Fees to Obtain Information:-

1	Fee along with the application for request	Rs.20
2	Fee for inspection of files	NIL for first half an hour, Rs.20 for every 30 minutes thereafter
3	For A-4 and A-3 size paper created or copied	Rs.2 each page
4	For copy in larger size paper	Actual charge of cost
5	For samples or models	Actual cost or price
6	For information provided in diskette or floppy	Rs.50 per floppy
7	Fee for people below poverty line	NIL
8	Fee in case information is not provided within stipulated time	NIL

Time limit under Right to Information Act, 2005:-

1	Where an application is made to Public Information Officer (PIO)	Within 30 days
2	Where an application is made to Assistant Public Information Officer (APIO)	Within 35 days
3	Where any part of application is transferred to any other public authority	Within 35 days
4	Where the information concerns the life of liberty of a person	Within 48 days
5	Where the information in respect of allegation of violation of human rights is sought from intelligence and security organization specified in the second schedule	Within 45 days
6	Where the Public Information Officers sends an intimation to the person for further payment of fees of cost of providing information	Within a period of 30 days + period between dispatch of intimation and payment of further fee
7	Where the information related to third party is 30 days + 5 days for sought	30 days + 5 days for intimation + period between dispatch and receipt of notice + 10 days for making submission by third party + 40 days for decision by the PIO