STATEMENTS OF CATAGORIES OF DOCUMENTS THAT ARE HELD BY IT OR UNDER ITS CONTROL

Various categories of documents that are being held by the Company or under its control are given below:

Documents pertaining to incorporation

• Memorandum & Articles of Association

Documents pertaining to Company Affair

• Statutory Registers under the Companies Act, 2013
• Statutory Registers under other applicable Acts and Rules & Regulations
• Annual Reports
• Annual Returns
• Returns & Forms filed with the Registrar of Companies, etc.

Documents pertaining to Board Meetings

• Agenda Papers of Board Meetings
• Minutes and Book of meetings of the Board of Directors, etc.

Documents pertaining to Accounts:

• Books of Accounts
• Annual Report
• Documents pertaining to payment of Income Tax, Tax Deducted at Sources,
  etc.
• Vouchers, etc.
• Annual Finance Budget

Documents pertaining to Operations

• Documents pertaining to operation of trains, revenue, etc.
• Documents pertaining to feeder bus services, etc.
• Documents pertaining to signal and train control systems,
• Documents pertaining to telecommunication systems,
• Documents pertaining Automatic Fare Collection system

Documents pertaining to Telecom

• Documents related to procurement of equipment required for Telecommunication System.
• Specification and other technical literature.

Documents pertaining to projects

• Detailed Project Report/Feasibility report,
• Tender documents,
• Documents related to implementation of projects including drawings,
  completion status, etc.
• Documents related to Safety, Health and Environment.
• Documents related to land.

 

Documents pertaining to establishment matter

• Documents containing the details of employees
• Various internal policies, rules & regulations pertaining establishment
  matters
• Annual Confidential Reports of employees

Documents related to purchase and stores

Documents related to advertisement

Documents pertaining to electrical systems

• Documents related to electrical traction & power supply systems, ventilation and air-conditioning systems
• Documents related to lifts, escalators, electrical and mechanical equipment,
  etc.
• Documents relating to electricity tariff

Documents pertaining to rolling stock

• Documents related to procurement of rolling stock (trains)
• Specifications and other technical documents.

Documents pertaining to legal matters

• All documents relating to court cases.